With work environments changes evolving over last few years, managing Display Screen Equipment (DSE) effectively is a legal requirement. Under the Health and Safety (Display Screen Equipment) Regulations 1992, employers must assess workstation setups to protect employees from risks linked to screen use.
But how do you know when your assessments are no longer fit for purpose?
Here are five clear signs that your DSE assessments are due for an urgent refresh, and what you can do about it:
1. Flexible work requires a more adaptable DSE approach
If your DSE process was built around fixed office desks, it’s likely out of date. With more employees working from home, hotdesking, or using multiple workstations throughout the week, traditional assessment approaches can’t keep up.
Your assessments must now reflect these changes. Flexible workstations aren’t an excuse to neglect your legal duties. Our DSE Software allows employees to add multiple workstations to their profile at any time. Whether they’re working from home, the office, or a shared desk, every environment can be assessed and managed properly.
2. You’re still using manual or paper-based processes
Managing assessments with spreadsheets, emails or paper forms is not only inefficient—it increases the risk of errors and non-compliance. Without a clear system, things slip through the cracks.
Our DSE platform automates re-assessment notifications and allows you to assign multiple templates per employee based on their work locations. A centralised dashboard provides full visibility, helping you stay on top of compliance effortlessly.
Want to understand why spreadsheets fall short in today’s safety landscape? Read our blog on why spreadsheets no longer work for managing workplace safety
3. You may be overdue for a routine DSE assessment review
DSE assessments aren’t “set and forget.” They need to be reviewed regularly at least annually, or sooner if there’s been a change in workstation, role, or reported discomfort.
With automatic email prompts built into our DSE Software, employees and whoever is responsible for DSE in your organisation can be reminded to re-assess workstations, keeping your organisation consistently compliant without chasing.
4. Employees are reporting discomfort or issues
Complaints about back pain, eye strain, or poor posture are warning signs. These concerns indicate that workstation setups haven’t been assessed properlyor that the advice hasn’t been actioned.
Our DSE Software includes interactive training so employees know how to set up their workspace correctly. They can also highlight concerns, upload images, and add comments to individual questions during the assessment—giving you detailed, actionable insight.
5. You could gain more clarity with better oversight and reporting
Can you confidently say which employees have completed their DSE assessment? Who flagged concerns? Where are the trends?
If not, you’re flying blind. Our DSE Software gives you real-time visibility, with dashboards that highlight trends, assign actions, and track progress across your organisation. That means quicker responses, better risk management, and improved employee wellbeing.
Why choose our DSE Software?
If any of the signs above sound familiar, now is the time to modernise your approach. Our DSE Software makes it easy to manage workstation assessments across your entire organisation—whether employees are remote, hybrid, or office-based.
Here’s why organisations choose our DSE module:
- Ensure legal compliance across all working environments
- Customisable templates for different workstations and roles
- Support hotdesking and flexible working with multi-location assessments
- Interactive, easy-to-understand training materials
- Real-time dashboards with actionable insights
- Automatic reminders for timely reassessments
- WCAG compliant for accessibility
Empower your employees to assess their workstations confidently—wherever they’re working.
